What must a property manager do to withhold costs for repairs from a tenant's security deposit?

To lawfully withhold costs for repairs from a tenant's security deposit, a property manager is required to submit a written, itemized list of repairs. This ensures transparency and provides the tenant with a clear understanding of the specific costs associated with the repairs for which the deposit is being partially withheld.

By providing an itemized list, the property manager demonstrates accountability and adherence to legal requirements, which may vary by jurisdiction, but typically mandate documentation of damages and related expenses. This practice protects both the tenant's rights and the property manager's interests, making sure that the deductions are fair and justifiable.

Simply notifying the tenant orally would not suffice, as it lacks the necessary documentation and could lead to disputes regarding the validity of the charges. Withholding the entire deposit isn't appropriate unless there are proper grounds and documentation, which further underscores the importance of providing an itemized account. Lastly, providing no explanation would not meet legal obligations and could expose the property manager to potential claims from the tenant.